Facility Manager
University of Utah
Salt Lake City, UT
Full-time
Maintenance
Posted on April 5, 2024
Announcement
Details
Open Date
04/04/2024
Requisition Number
PRN38152B
Job Title
Facility Manager
Working Title
Facility Coordinator
Job Grade
F
FLSA Code
Administrative
Patient Sensitive Job Code?
No
Standard Hours per Week
40
Full Time or Part Time?
Full Time
Shift
Day
Work Schedule Summary
Monday through Friday, 7:30am -4:00pm, additional hours and on-call as needed
VP Area
President
Department
01747 - PRESIDENT'S DISTRICT
Location
Campus
City
Salt Lake City, UT
Type of Recruitment
External Posting
Pay Rate Range
$69,000 - $82,000
Close Date
Open Until Filled
Yes
Job Summary
Supervises team of MEP's, plans, coordinates, and directs building systems related activities
such as routine preventative maintenance, repair projects and improvements to building operation
procedures. Promotes efficient, economical, continuous and safe operation of equipment.
Responsibilities
Essential Functions
1. Prepares an operating budget, which estimates various expenditures and monitors and reports
the status of the budget on a monthly or annual basis
2. Reviews all mechanical, electrical and plumbing ( MEP) group maintenance tasks and associated
costs within the District.
3. Performs inspections of district mechanical and other equipment spaces, job sites, project sites
and inspects MEP group work practices in the field
4. Coordinates the total financial and personnel management functions
5. Recruits, interviews, selects, orients, and supervises staff members
6. Acts as resource person and coordinator for explaining and complying with the University
Policies and Procedures
7. Manages the workflow using available resources and revises the operating procedures as
needed
8. Reviews staff performance through periodic performance and salary reviews and provides
appropriate feedback
9. Provides for personal and professional development of staff via formal and informal training,
mentoring, and coaching
10. Obtains and maintains accountability of necessary equipment and tools and manages work
scheduling using the CMMS system
11. Reviews staff performance and the maintenance of the physical facilities including buildings and
equipment
12. Negotiates all types of contracts, on behalf of the District Manager
13. Runs analysis on PM and CM work orders. Updates FCNI and CMS data
14. Prepares recommendations for the Deferred Maintenance and Capital Improvement lists with
accompanying cost estimates
15. Prepares recommendations for building system equipment renewal and renovation, upgrades
and changes to existing sequences of operations to improve reliability and efficiency.
16. Coordinates inspections with the state and other auditors.
17. Coordinates customer services requests.
18. Collaborates with the Project Managers, other Facilities groups, customers and outside entities
on projects.
19. Facilitates cooperative and collaborative community and institutional relationships.
20. Ensures customer satisfaction by analyzing complaints, concerns and suggestions and providing
appropriate follow-through.
21. Determines and tracks appropriate metrics to validate level of performance of the MEP team
with respect to their assigned responsibilities.
22. Provide support and back up for other members of the district management team in their
absence
Specific Work Area Detail:
President District
Minimum Qualifications
Bachelor's degree in Business, Facilities Management, Engineering, or a related field, or equivalency (one year of education can be substituted for two years of related work experience); four years of progressively more responsible experience; demonstrated interpersonal skills; budgeting and purchasing experience; supply system management; and a commitment to provide excellent customer service required. Experience must include facilities management knowledge in preventative maintenance, HVAC systems and operations, mechanical, electrical, and plumbing, interior design, safety coordination, and demonstrated knowledge of custodial activities.
Preferences
Type
Benefited Staff
Special Instructions Summary
Additional Information
The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS' post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.
All qualified individuals are strongly encouraged to apply. Veterans' preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran's status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action ( OEO/AA). More information, including the Director/Title IX Coordinator's office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/
Online reports may be submitted at oeo.utah.edu
https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.
Posting Specific Questions
Required fields are indicated with an asterisk (*).
Required Documents
Details
Open Date
04/04/2024
Requisition Number
PRN38152B
Job Title
Facility Manager
Working Title
Facility Coordinator
Job Grade
F
FLSA Code
Administrative
Patient Sensitive Job Code?
No
Standard Hours per Week
40
Full Time or Part Time?
Full Time
Shift
Day
Work Schedule Summary
Monday through Friday, 7:30am -4:00pm, additional hours and on-call as needed
VP Area
President
Department
01747 - PRESIDENT'S DISTRICT
Location
Campus
City
Salt Lake City, UT
Type of Recruitment
External Posting
Pay Rate Range
$69,000 - $82,000
Close Date
Open Until Filled
Yes
Job Summary
Supervises team of MEP's, plans, coordinates, and directs building systems related activities
such as routine preventative maintenance, repair projects and improvements to building operation
procedures. Promotes efficient, economical, continuous and safe operation of equipment.
Responsibilities
Essential Functions
1. Prepares an operating budget, which estimates various expenditures and monitors and reports
the status of the budget on a monthly or annual basis
2. Reviews all mechanical, electrical and plumbing ( MEP) group maintenance tasks and associated
costs within the District.
3. Performs inspections of district mechanical and other equipment spaces, job sites, project sites
and inspects MEP group work practices in the field
4. Coordinates the total financial and personnel management functions
5. Recruits, interviews, selects, orients, and supervises staff members
6. Acts as resource person and coordinator for explaining and complying with the University
Policies and Procedures
7. Manages the workflow using available resources and revises the operating procedures as
needed
8. Reviews staff performance through periodic performance and salary reviews and provides
appropriate feedback
9. Provides for personal and professional development of staff via formal and informal training,
mentoring, and coaching
10. Obtains and maintains accountability of necessary equipment and tools and manages work
scheduling using the CMMS system
11. Reviews staff performance and the maintenance of the physical facilities including buildings and
equipment
12. Negotiates all types of contracts, on behalf of the District Manager
13. Runs analysis on PM and CM work orders. Updates FCNI and CMS data
14. Prepares recommendations for the Deferred Maintenance and Capital Improvement lists with
accompanying cost estimates
15. Prepares recommendations for building system equipment renewal and renovation, upgrades
and changes to existing sequences of operations to improve reliability and efficiency.
16. Coordinates inspections with the state and other auditors.
17. Coordinates customer services requests.
18. Collaborates with the Project Managers, other Facilities groups, customers and outside entities
on projects.
19. Facilitates cooperative and collaborative community and institutional relationships.
20. Ensures customer satisfaction by analyzing complaints, concerns and suggestions and providing
appropriate follow-through.
21. Determines and tracks appropriate metrics to validate level of performance of the MEP team
with respect to their assigned responsibilities.
22. Provide support and back up for other members of the district management team in their
absence
Specific Work Area Detail:
President District
Minimum Qualifications
Bachelor's degree in Business, Facilities Management, Engineering, or a related field, or equivalency (one year of education can be substituted for two years of related work experience); four years of progressively more responsible experience; demonstrated interpersonal skills; budgeting and purchasing experience; supply system management; and a commitment to provide excellent customer service required. Experience must include facilities management knowledge in preventative maintenance, HVAC systems and operations, mechanical, electrical, and plumbing, interior design, safety coordination, and demonstrated knowledge of custodial activities.
Preferences
Type
Benefited Staff
Special Instructions Summary
Additional Information
The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS' post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.
All qualified individuals are strongly encouraged to apply. Veterans' preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran's status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action ( OEO/AA). More information, including the Director/Title IX Coordinator's office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/
Online reports may be submitted at oeo.utah.edu
https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.
Posting Specific Questions
Required fields are indicated with an asterisk (*).
- * Do you have a related Bachelor's degree or equivalency? (2 years related work experience may be substituted for 1 year of education)
- Yes
- No
- * How many years of progressively more responsible experience in the facilities management field do you have?
- Less than 4 years
- 4 years or more, but less than 6 years
- 6 years or more, but less than 8 years
- 8 years or more, but less than 10 years
- 10 years or more
Required Documents
- Resume
- Cover Letter
- Addendum to the University of Utah - Veteran Only - Call 801.581.2169 after submission
- Appropriate discharge document (such as a DD-214 – Member Copy 4) – Veteran Only – Call 801.581.2169
