Academic Program Manager
University of Utah
Salt Lake City, UT
Full-time
Education
Posted on April 5, 2024
Announcement
Details
Open Date
04/03/2024
Requisition Number
PRN38140B
Job Title
Academic Program Manager
Working Title
Fellowship Program Manager
Job Grade
E
FLSA Code
Executive
Patient Sensitive Job Code?
Yes
Standard Hours per Week
40
Full Time or Part Time?
Full Time
Shift
Day
Work Schedule Summary
6:45 AM – 2:45 PM
VP Area
Academic Affairs
Department
00226 - Cardiology
Location
Campus
City
Salt Lake City, UT
Type of Recruitment
External Posting
Pay Rate Range
39300 to 72700
Close Date
Open Until Filled
No
Job Summary
We seek an organized, positive contributor to join our team of administrative professionals to oversee and coordinate Subspecialty Cardiovascular Medicine Fellowship Programs.
Responsibilities
1. Oversee specific components of daily program operations and program activities, which may include: trainee schedules, evaluations, assignments, educational conferences, leave requests, work hours reporting, recruiting, orientation, exam administration, and social events, etc.
2. Compile and organize confidential data for filing and archiving.
3. Provide administrative support for program leadership.
4. Assist with accreditation and board reporting.
5. Assist with trainee recruiting, which includes interview scheduling, communicate interview schedule with faculty members. After recruiting season, assist with new hire form collection and processing.
6. Purchase program materials within a stated budget and maintain related documentation.
7. Prepare letters of recommendation, verification of training, and loan deferment forms and prepare forms for semi-annual house staff reviews and end of fellowship letters.
8. Assists with the implementation of department and University policies and procedures.
9. Additional support related duties as needed and assigned.
Problem-Solving
This position provides independent coordination and decision-making for all activities of a specified program. The program outcome often affects the University as a whole. Acts as a liaison between internal and external constituencies involved in program activities. Problems arising from these coordination efforts will be addressed by the incumbent, who will refer to the manager for issues outside of program policy and procedure guidelines.
This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to the job.
Work Environment and Level of Frequency typically required
Nearly Continuously: Office environment.
Physical Requirements and Level of Frequency that may be required
Nearly Continuously: Sitting, hearing, listening, talking.
Often: Repetitive hand motion (such as typing), walking.
Seldom: Bending, reaching overhead.
Minimum Qualifications
Bachelor's degree in a related area plus three years of experience in budget, grant and program management or equivalency (one year of education can be substituted for two years of related work experience) required. Develops and implements program ideas into successful academic and research programs; demonstrated human relations and effective communication skills also required.
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
Preferences
• Demonstrated knowledge of Graduate Medical Education and familiarity with ACGME requirements.
• Moderate to advanced computer skills including proficiency with Microsoft Word, Excel, and Outlook is required. The ability to learn new computer programs quickly also preferred.
• Punctual, professional, reliable and willing to learn and take on responsibility in a fast-paced environment.
• Superior organizational skills and the ability to work independently and pay close attention to detail desired.
• Excellent communication and interpersonal skills including written and verbal; and demonstrated ability in critical thinking and diplomatically handling problems of a sensitive and/or confidential nature.
• Aptitude to work independently, analyze and make decisions related to program content.
• Familiarity with Internal Medicine Subspecialty Fellowship Programs preferred.
Type
Benefited Staff
Special Instructions Summary
Additional Information
The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS' post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.
All qualified individuals are strongly encouraged to apply. Veterans' preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran's status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action ( OEO/AA). More information, including the Director/Title IX Coordinator's office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/
Online reports may be submitted at oeo.utah.edu
https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.
Posting Specific Questions
Required fields are indicated with an asterisk (*).
Required Documents
Details
Open Date
04/03/2024
Requisition Number
PRN38140B
Job Title
Academic Program Manager
Working Title
Fellowship Program Manager
Job Grade
E
FLSA Code
Executive
Patient Sensitive Job Code?
Yes
Standard Hours per Week
40
Full Time or Part Time?
Full Time
Shift
Day
Work Schedule Summary
6:45 AM – 2:45 PM
VP Area
Academic Affairs
Department
00226 - Cardiology
Location
Campus
City
Salt Lake City, UT
Type of Recruitment
External Posting
Pay Rate Range
39300 to 72700
Close Date
Open Until Filled
No
Job Summary
We seek an organized, positive contributor to join our team of administrative professionals to oversee and coordinate Subspecialty Cardiovascular Medicine Fellowship Programs.
Responsibilities
1. Oversee specific components of daily program operations and program activities, which may include: trainee schedules, evaluations, assignments, educational conferences, leave requests, work hours reporting, recruiting, orientation, exam administration, and social events, etc.
2. Compile and organize confidential data for filing and archiving.
3. Provide administrative support for program leadership.
4. Assist with accreditation and board reporting.
5. Assist with trainee recruiting, which includes interview scheduling, communicate interview schedule with faculty members. After recruiting season, assist with new hire form collection and processing.
6. Purchase program materials within a stated budget and maintain related documentation.
7. Prepare letters of recommendation, verification of training, and loan deferment forms and prepare forms for semi-annual house staff reviews and end of fellowship letters.
8. Assists with the implementation of department and University policies and procedures.
9. Additional support related duties as needed and assigned.
Problem-Solving
This position provides independent coordination and decision-making for all activities of a specified program. The program outcome often affects the University as a whole. Acts as a liaison between internal and external constituencies involved in program activities. Problems arising from these coordination efforts will be addressed by the incumbent, who will refer to the manager for issues outside of program policy and procedure guidelines.
This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to the job.
Work Environment and Level of Frequency typically required
Nearly Continuously: Office environment.
Physical Requirements and Level of Frequency that may be required
Nearly Continuously: Sitting, hearing, listening, talking.
Often: Repetitive hand motion (such as typing), walking.
Seldom: Bending, reaching overhead.
Minimum Qualifications
Bachelor's degree in a related area plus three years of experience in budget, grant and program management or equivalency (one year of education can be substituted for two years of related work experience) required. Develops and implements program ideas into successful academic and research programs; demonstrated human relations and effective communication skills also required.
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
Preferences
• Demonstrated knowledge of Graduate Medical Education and familiarity with ACGME requirements.
• Moderate to advanced computer skills including proficiency with Microsoft Word, Excel, and Outlook is required. The ability to learn new computer programs quickly also preferred.
• Punctual, professional, reliable and willing to learn and take on responsibility in a fast-paced environment.
• Superior organizational skills and the ability to work independently and pay close attention to detail desired.
• Excellent communication and interpersonal skills including written and verbal; and demonstrated ability in critical thinking and diplomatically handling problems of a sensitive and/or confidential nature.
• Aptitude to work independently, analyze and make decisions related to program content.
• Familiarity with Internal Medicine Subspecialty Fellowship Programs preferred.
Type
Benefited Staff
Special Instructions Summary
Additional Information
The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS' post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.
All qualified individuals are strongly encouraged to apply. Veterans' preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran's status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action ( OEO/AA). More information, including the Director/Title IX Coordinator's office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/
Online reports may be submitted at oeo.utah.edu
https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.
Posting Specific Questions
Required fields are indicated with an asterisk (*).
Required Documents
- Resume
- Cover Letter
- Addendum to the University of Utah - Veteran Only - Call 801.581.2169 after submission
- Appropriate discharge document (such as a DD-214 – Member Copy 4) – Veteran Only – Call 801.581.2169
