Office Support Specialist - PT
Roanoke County
Roanoke, VA
Full-time
Administration / Clerical
Posted on April 19, 2024
GENERAL DESCRIPTION
Performs complex and responsible administrative support work of a specialized nature in a functional area of a department which requires the application of policies and procedures. May perform activities such as directing, scheduling or controlling specific activities related to the program area. Requires the ability to make independent decisions and decision-making on procedures and operations. Performs other duties as assigned.
ESSENTIAL JOB FUNCTIONS
- Schedules and coordinates arrangements for the Family Assessment and Planning Teams (FAPT) and the Community Policy and Management Teams (CPMT) case presentations as requested by Service Coordinator
- Sets up annual calendars for FAPT and CPMT
- Processes outcomes of CPMT
- Assists with preparing vendor contracts
- Assists with preparing purchase of service orders
- Establishes and maintains office files of case records, reports, correspondence and miscellaneous information, in an organized fashion
- Screens and sorts mail and documents
- Types reports and letters from rough draft to final copy ensuring accuracy and completeness
- Operates a variety of office equipment including computer, copier, scanner and other information processing equipment
- Provides Customer Service on various functions to both internal and external customers
- Assists other department staff, in a small department, with a variety of tasks and covering office functions as needed
- Performs other duties as assigned
REQUIREMENTS/PREFERENCES
Education | Required: High school diploma or equivalent supplemented by business courses, administration, secretarial technology, office management or any other equivalent combination of education and experience which provide the required knowledge skills and abilities Preferred: Associate's Degree | |
Experience | Required: Considerable experience in secretarial or administrative work. | |
Certifications/ Licenses | N/A | |
Knowledge, Skills and Abilities |
| |
Additional Requirements | Successful applicant must not have been convicted of any criminal offenses and will undergo a background investigation to determine suitability for the position. May be subject to OMV driving record review as required by amount of work related driving, specified by support responsibilities. Must also be able to perform the job as described in the Physical and Environmental Demands section of this job description. | |
Supervisory Responsibilities | NA |
OTHER INFORMATION
OVERALL PHYSICAL STRENGTH DEMAND | |
SEDENTARY | Lift and/or exert force up to 10 lbs. occasionally or insignificant weights frequently; sitting most of the time. |
PHYSICAL DEMANDS | |||||||
C = Continuously 5.5 to 8+ hours daily | F = Frequently 2.5 to 5.5 hours daily | O = Occasionally Up to 2.5 hours daily | R = Rarely Less than 1 hour per week | N = Never Never occurs | |||
Code | Physical Demand | Code | Physical Demand | ||||
O | Standing | C | Sitting | ||||
O | Walking | O | Lifting | ||||
O | Carrying | R | Pushing/Pulling | ||||
O | Reaching | O | Handling | ||||
C | Fine Dexterity | O | Kneeling | ||||
O | Crouching | N | Crawling | ||||
O | Bending | R | Twisting | ||||
R | Climbing | N | Balancing | ||||
C | Vision (Correction Required) | C | Hearing | ||||
C | Talking | R | Foot Controls (driving, operation of equip, etc.) |
ENVIRONMENTAL FACTORS | ||||||||
D = Daily | W = Several Times Per Week | M = Several Times Per Month | S = Seasonally | R - Rarely | N = Never | |||
Code | Health and Safety | Code | Environmental Factors | |||||
R | Mechanical Hazards | R | Dirt and Dust | |||||
N | Chemical Hazards | R | Extreme Temperatures | |||||
N | Electrical Hazards | R | Noise and Vibration | |||||
N | Fire Hazards | R | Fumes and Odors | |||||
N | Explosives | R | Wetness/Humidity | |||||
S | Communicable Diseases | N | Darkness or Poor Lighting | |||||
R | Physical Danger or Abuse | | |
PRIMARY WORK LOCATION |
Office Environment |
MACHINES, TOOLS, EQUIPMENT, WORK AIDS |
Computer, copier, fax, telephone and other standard office equipment |
PROTECTIVE EQUIPMENT REQUIRED |
N/A |
Benefits are available to full-time positions only.
Agency
County of Roanoke Virginia
Address
5204 Bernard Drive
Roanoke, Virginia, 24018
Phone
540-772-2018
Website
http://www.roanokecountyva.gov