Executive Director reports to the Board of Commissioners
Nature of Work
Administrative work involving the overall professional and administrative direction, planning and management of a small housing authority. Responsible for planning, organizing, directing and coordinating the housing agency's programs, and acts for the Board of Commissioners in all administrative matters. Work involves serving as the principal advisor to the Board of Commissioners on all problems of management.
Makes recommendations on improving methods and procedures and analyzes records and reports to determine the effectiveness of overall operations. Work will involve making decisions concerning policy interpretation and exercising independent judgment within the framework of established and existing laws governing housing agencies.
Direction is exercised over all subordinate staff members. Work is reviewed by the Board of Commissioners for program effectiveness, attainment of goals and adherence to policies through conferences, reports and recommendations. The Executive Director is primarily responsible for all the business matters requiring Board attention. The Executive Director serves as Secretary/Treasurer of the Milford Housing Authority.
Oversees the section 8 housing programs and the RD property and the management of housing maintenance.
Specific Job Functions
- Interprets and administers all policies of the authority, and supervises the work of all staff and directs all functions of the housing authority.
- Administers directives and policies of the Board of Commissioners to comply with federal regulations.
- Develops and implements short and long range plans and programs to meet determined needs in public housing programs.
- Determines financial operating policies and practices, including budget control, purchasing and accounting.
- Administers all resident related affairs in accordance with state law, HUD directives and local policy.
- Prepares applications in response to NOFA's, as directed by the Commissioners.
- Administers the specially funded Reserve Program.
- Administers a maintenance program to insure a decent, safe and sanitary home for all public housing residents.
- Develops a positive relationship with the Board of Commissioners, City Officials, staff from RD and HUD's central, regional and local offices, residents and resident organizations.
- Develops awareness, acceptance, understanding and support from all agencies, businesses and groups in the community that are important to the Milford Housing Authority's mission.
- Prepares monthly financial statements for the Board of Commissioners.
- Prepares monthly meeting agenda and reports for agenda.
- Prepares and/or makes cash deposits in MHA accounts.
- Deposits, as required, all payroll taxes and submits payroll tax forms to Federal and State Governments.
- Prepares the annual operating budget.
- Monitors and processes public housing files.
- Supervises staff and performs evaluations.
- Submits via electronically all RD and HUD required reports and audits.
- Completes monthly rent register.
- Supervises back up of computer server.
- Provides guidance to complete maintenance schedule for routine maintenance and preventive maintenance.
- Reviews bills and processes checks.
- Directs written and verbal communications and records with tenants regarding rent register.
- Completes public housing annual re-examinations and interim re-certifications.
- Conducts public housing applicant orientations.
Required Knowledge, Skills and Abilities
- Excellent administrative skills and experience in office organization and management.
- Ability to establish and maintain effective working relationships with the Board of Commissioners, co-workers, government officials and the general public.
- Ability to deal courteously and tactfully with individuals from a wide range of social and economic backgrounds, including some who may be irate and verbally abusive.
- Present a positive image of Milford Housing Authority.
- Communicate effectively both orally and in writing.
- Understand and comprehend Federal, State and Local regulations governing housing.
- Knowledge of the principles and methods of administration and supervision.
- Knowledge of computer applications including the Internet, Microsoft Word and Excel.
- Knowledge of the principles of management including budgeting, accounting, personnel and procurement.
Experience and Training
- Bachelors degree in Business Administration or Public Administration or closely related field, and three years experience of progressively responsible duties including two years supervisory experience in the management of housing education or human service programs or equivalent combination of training.
- Position requires a thorough knowledge of Federal Housing Programs and Regulations or the ability to gain the necessary knowledge through training programs.
- A minimum of three years of college and an additional three years of related work experience may be substituted for the bachelor's degree.
- Must be certified Housing Manager or able to obtain HM certification within one year of accepting the position.
Personal computer, automobile, fax machine.
Air conditioned office with little hazard to health or body. Some travel required. Mostly desk work. No heavy lifting or physical efforts required. May be exposed to heat and cold weather while inspecting and monitoring the public housing units.
Milford Housing Authority Board
1015 Linden Ave, Milford, NE 68405
Milford Housing Authority provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.