Athletics Business Operations Analyst (Administrative Analyst/Specialist - Non Exempt)

California State University, Fullerton Fullerton, CA Full-time Analysis

Posted on April 4, 2024

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Athletics Business Operations Analyst (Administrative Analyst/Specialist - Non Exempt)

Classificaiton: Administrative Analyst/Specialist - Non Exempt
Department: Athletics
Sub-Division: Vice President, Student Affairs Office
Salary Range: Classification Range $3,694 - $7,131 per month(Hiring range depending on qualifications, not anticipated to exceed $3,694 - $5,417 per month)
Appointment Type: Ongoing
Time Base: Full Time
Work Schedule: Monday – Friday, 8:00 AM – 5:00 PM

About CSUF:
Standing on 241 acres in the heart of Southern California, the University was founded in 1957 and has grown into a population of over 40,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to California’s revolving work force needs. At California State University, Fullerton we strive for continual improvement of students, staff, faculty, and administrators through orientations, training programs, and professional development opportunities. As part of the Titan Community, you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana, the Arboretum and Botanical Garden at Cal State Fullerton, cultural events and performances in the Clayes Performing Arts Center, Cal State Fullerton Athletics sports events, Titan Recreation Center, and the Employee Wellness Program.

Job Summary:
It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive university that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff, and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from various career disciplines that share the University's mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish.

About the Position:

The Athletics department at Cal State Fullerton strives to provide an intercollegiate athletics program that is an integral part of the total educational experience at California State University, Fullerton, and fits within the overall mission of the University. We seek an exceptional individual to join our team as the Athletics Business Operations Analyst (Administrative Analyst/Specialist Non-Exempt). The ideal candidate in this role should have a positive attitude and an active, energetic mind characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity, and kindness.

Under the general supervision of the Assistant Athletics Director, CFO, the Athletics Business provides support to approximately 100+ coaches, staff, administrators, and 400+ student athletes. Trains and assists department coaches and staff on operational policies and procedures, including the reconciliation process of 22+ department procurement cards and the Concur Travel and P-Card process. Provides oversight, processes, and reconciles travel advances (including international travel), accounts receivable and payable invoices, officials pay in Arbiter, memberships, and a large volume of reimbursement check requests. Oversees ASI declining budget and departmental/sport specific reconciliation process. Administers and tracks the Big West Opportunity Fund. Assists with Big West and NCAA reporting. Provides outstanding customer service, working closely with a variety of contacts and vendors, both internal and external, including Associated Students Incorporated, Accounting and Finance, Accounts Payable, Payroll, Auxiliary Services, Titan Shops, Contracts and Procurement, and travel agents. Works independently and assists the CFO and Human Resources Specialist as necessary. Potentially provides lead direction to one student worker inclusive of schedule, and work assignments. Works to promote and safeguard proper operations of Athletic Department Business Office. Performs all job functions with integrity. Other duties as assigned.

Essential Qualifications:
Bachelor’s degree from an accredited four-year college or university and/or the equivalent training and administrative work experience involving the study, analysis, evaluation, development or improvement of administrative policies, procedures, practices, or programs. Working knowledge of the general practices, program, or administrative specialty. Basic knowledge of and the ability to apply fundamental concepts. Working knowledge of budget policies and procedures. Ability to learn, interpret, and apply a wide variety of policies and procedures relating to and impacting the applicable program, organizational unit, or administrative specialty. Knowledge of and the ability to apply basic methods and procedures used for research and statistical analysis. Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques. Ability to make independent decisions, exercise sound judgment, handle multiple priorities, and organize and plan work assignments. Ability to compile, write, and present reports related to program or administrative specialty. Demonstrated ability to establish and maintain cooperative working relationships.

A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to complete the background check satisfactorily may affect the continued employment of a current CSU employee who was conditionally offered the position.

Preferred Qualifications:
Bachelor’s degree from an accredited four-year college or university or equivalent work experience. Front line customer service experience. Familiarity with a campus environment and a fast-paced work environment. Experience handling confidential materials. Interest in, or experience in, Intercollegiate Athletics.

Special Working Conditions:
Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator

Maintain working knowledge of and compliance with relevant NCAA and Big West Conference rules. Prolonged seated work and frequent interruptions.

Additional Information:
California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment where students, staff, administrators, and faculty thrive. Individuals interested in advancing the University’s strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.

As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

The person holding this position is considered a limited mandated reporter under the California Child Abuse and Neglect Reporting Act and must comply with the requirement outlined in CSU Executive Order 1083, revised July 21, 2017.

Employees must maintain working knowledge of compliance with relevant NCAA and conference rules, and report any concerns or violations noted.

Multiple positions may be hired from this recruitment based on the strength of the applicant pool.

If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as a Graduate Assistant, Teaching Associate, Instructional Student Assistant, or Student Assistant position.

Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment.

Employee/applicant who applies for a position may be required to successfully complete job-related performance test(s) as part of the selection process.

Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration.

California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e., H1-B Visas).

Application Deadline: Apr 18, 2024 (9:00 PM)

Apply online at: https://careers.pageuppeople.com/873/fl/en-us/job/537953/athletics-business-operations-analyst-administrative-analystspecialist-non-exempt

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