Administrative Assistant

Job Title: Administrative Assistant
Location: Harrisburg, PA
Job Classification: Full-time, Permanent, Union, Non- Exempt
Salary: 38k + generous benefit package

The Association of Pennsylvania State College and University Faculties (APSCUF) is a professional organization that represents the rights of 5000 faculty and coaches at the 10 universities that make up the Pennsylvania State System of Higher Education. APSCUF is a national leader in protecting and advancing the rights of faculty and coaches in higher education.

To learn more about APSCUF, please visit our webpage: https://apscuf.org

Purpose:
We are seeking a responsible, high-energy, well-organized, Administrative Assistant to perform a variety of administrative and clerical tasks. The successful candidate will have a proven track record of having worked in a fast-paced office environment and be capable of handling multiple and diverse assignments and must have strong computer and data base knowledge. 

Responsibilities will include:

• Provides administrative support to ensure efficient operation of the Labor Relations Department.
• Provide primary support for maintenance of all files in the department including, but not limited to hard copies, electronic communications, and archives.
• Provide reports including, but not limited to grievance case dockets, settlements, workload, arbitration status, as requested.
• Create spreadsheets and assist, when necessary, in databases for handling of grievances, including but not limited to, calendar maintenance, meeting preparations, meeting site arrangements, follow up and reminder communications and minute taking.
• Notify appropriate staff of grievances that are due to be filed; prepare correspondence and issue grievance numbers and email relevant documentation.
• Provide primary administrative support in all matters relating to committee meetings, including, but not limited to, calendar maintenance, meeting preparation, meeting site arrangements, follow-up and reminder communications and note taking; draft templates of the agenda for use to Labor Relations professional staff. Attend and take notes at special meetings; prepare draft summaries. 
• Maintain filing systems, both electronic and physical.
• Carries out administrative duties such as typing, copying, binding, scanning etc
• Support Association by performing tasks related to its effort and goals.
• Answer phone calls, provide information to callers or connect callers to appropriate people and respond to e‐mail inquiries.
• Exhibits polite and professional communication via phone, e-mail, and mail.
• Other administrative support as assigned by the Head of Labor Relations Department.
• Provide administrative services to the organization beyond the Labor Relations department.

Requirements and Skills

• In-depth understanding of department management and daily operations.
• Hands on experience with MS Office Suite, Google, Zoom, and databases.
• Working knowledge of office equipment, like printers, scanners.
• Excellent verbal and written communication skills.
• Strong organizational and time-management skills.
• High level of attention to detail and accuracy.
• Ability to multi-task.
• Ability to type an average of 60 words per minute, (proof required).

Education: Bachelor’s degree (B.A.) from four-year college or university; or four years related experience and/or training, or equivalent combination of education and experience. 

To Apply
Interested applicants should send cover letter, résumé, and three (3) references with Administrative Assistant in the subject line to Angi Belcher to at: abelcher@apscuf.org